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• Select Publication Type. Though most types should be self explanatory, there is a full list including descriptions
• If available, copy&paste a DOI, pubmed-id, arXiv-id, inspire-URL into the Import data field on the top left.

This tries to fetch all bibliographic data from external sources, and thus saves most of the work.

Please note, that some publishers have a delay between publication of the paper on their website and deposition of its bibliographic data. Thus, if the DOI import yields no result, just try again some days later.

• Check Relevant for reporting:
  • Yes, if the publication has authors from
    DESY, CFEL, XFEL.EU
    or facilities of those institutions (e.g. beamlines, labs etc.) were used
  • No, if no such authors and no facilities were used and you are reporting results for a project managed by
    DESY, CFEL, XFEL.EU

• On Import the system tries to find known authors in the name list provided by guessing. This may result in errors, especially for common names. If there was more than one matching name the name is marked by a curly line. Usually, those need a closer look. But also unique matches may be wrong. So, please check these automatic guesses thoroughly, as this is important for further processing:
  • If the guess was correct, click the green check mark to approve
  • If you are not sure, do nothing. But beware, your groups editor may come back to you to fiddle it out.
  • If you know that the computer did wrong, please correct the entry by clicking the edit icon .

If not all people on a given paper are authors, please assign their roles properly by editing the entry. Please take special care to assign Corresponding author(s) properly. In case one author is a collaboration please mark it as Collaboration author.

• The following fields can-not be imported and need to be set manually. This works by starting to type and selection from the items presented. Please sort the entries by importance. I.e. if you collaborate with two groups the one that contributed most should appear on top.
  • Grant name / Proposal No.
  • If you have an FS Proposal number type it here and select from the list.
  • For EU funded research add your EU grant, either via its name or its funding no.